FUNCTIONS OF AN OFFICE

                                   Functions of an office.

The efficiency of an office should be judged by the degree of promptness in supplying correct information.The information dealt with by an office will be on accounts,orders,prices,complaints,personal matters,etc.To will go to the credit of manager,if his office gives out needed information at a moment's notice.George R.Terry says,"the act of collecting processing,storing and distributing information comprise functions of the office."
              Modern business is complex.A business organization today a faced with the ever changing conditions.The present decade of change and challenge.With the development and advances in the field of science and technology,the manufacturing techniques have undergone rapid change.The ever-widening markets also pose a challenge by themselves.All the problems can be satisfactorily tackled only when adequate information is available.thus man's greatest tool today is information.To identify new markets,to design new products,to make decisions,to keep people informed and to keep abreast of knowledge,requires information.It is not only man's greatest tool,but it is also one of the greatest needs.Information is required by all members of enterprise and one of the problems in its management is to determine the nature of the information required,by whom,and in what form.Information is to help;it should assist its recipient in performing his assigned job.In short,the acts of controlling,Processing,storing,striving and distributing information comprise the function of the OFFICE. 
  
 The functions of a modern office can be divide into the following categories;and they are:

1. Basic routine functions.
2. Administrative management functions or ancillary functions.

The following are the basic functions of an office.

1. To receive or collect information.
2. To prepare a record of such information.
3. To process and arrange such information.
4. To supply ready made information to the authorities when asked for.