The following are the basic functions of an office III

The following are the basic functions of an office:III

1. To receive or collect information
2. To prepare a record of such information
3. To process and arrange such information
4. To supply ready made information to the authorities when asked for.

04. To supply ready made information to the authorities:

An office is a machine which receivers raw materials (scattered information) and produces various items through processes . The office receives information through letters,phones,meetings,complaints,business transactions,etc.These pieces of information are further recorded in paper books processed and thus converted into charts,graphs,statements,diagrams etc.which show the complete picture of one type of dealings.The processed information is ready made information and is easy to understand at a glance.usually, the office supplies information relating to estimates,statements of accounts,progress report,book debts,sales,costing etc.The information kept by the office must be complete and accurate and supplied to the authorities as and when required,without wasting time.if the supply of information is also kept in such place where it is easily visible and available at any time,it is a great advantage.